1.   Name

The name of the Club is “The Medbourne Cricket Club”, hereafter to be referred to as "the club" and the club shall be affiliated to the England and Wales Cricket Board through the Leicestershire Cricket Board.

2.  Aims and Objectives

To facilitate, encourage and promote the sport of cricket at all levels within Medbourne and the surrounding area, providing opportunities for recreation, coaching and competition.

To ensure that all members, playing and non-playing, abide by the ECB Code of Conduct which incorporates the Spirit of Cricket and by the Laws of Cricket.

To ensure a duty of care to all members of the club by adopting and implementing the ECB ‘Safe Hands – Cricket’s Policy for Safeguarding Children’ and any future versions of the Policy.

To ensure a duty of care to all members of the club by adopting and implementing the ECB Cricket Equity Policy and any future versions of the Policy.

To encourage all members to participate fully in the activities of the club.

3.  Club Management

(a)  The management of the club is deputed to a Management Committee of the Medbourne Sports Club. The Medbourne Cricket Club is a sporting section of the Medbourne Sports Club and is subject to the conditions of the Constitution of that club. In accordance with that constitution the Medbourne Cricket Club will elect a Management Sub-Committee responsible for all cricket activities of the club.

(b)  The Medbourne Cricket Club will manage its role as a sub-committee by electing the following Executive officers to ensure effective management of all cricketing activities of the club: Chairman, Secretary, Treasurer, Welfare Officer, Youth Officer and up to 6 Non Executive Officers. At each meeting they will co-opt a member of the ground committee.  The role of Treasurer may be undertaken by two people managing the Senior and Junior accounts.

(c)  The club will have a playing committee consisting of the league captain, the friendly captain and 2 others who will be responsible for all matters concerning fixtures, practice, selection and play

(d)  The club will have a ground committee consisting of at least 3 members who shall be responsible for all aspects of cricket pitch preparation and outfield work and who shall liaise with the Medbourne Sports Club Grounds Committee on any aspects to do with the field and the pavilion and shall have the power to co-opt any such assistance they require for special projects

(e)  The club will have a social committee that will oversee social events and fund raising activities

4.  Management Committee

The affairs of the club shall be conducted by a Management Committee (the Committee) as identified in 3b above. Only those members of the Committee shall be entitled to vote at Committee meetings.

The Committee will be convened by the Secretary and shall meet at agreed intervals and not less than three times per year.

The quorum required for business to be agreed at Committee meetings shall be 3 members of the Committee one of which must be the Chairman or Vice Chairman

The duties of the Committee shall be:

1. To control the affairs of the club on behalf of the members.
2. To keep accurate accounts of the finances of the club through the Treasurer(s).  These should be available for reasonable inspection by members and should be audited before every Annual General Meeting.  The club shall maintain a bank current account and the following Officers shall be authorised to sign club cheque: any two from the Chair, Treasurer and Secretary
3. To co-opt additional members of the Committee as the Committee feel is necessary.  Co-opted members shall not be entitled to a vote on the Committee and shall serve until the end of the next Annual General Meeting.
4. To make decisions on the basis of a simple majority vote. In the case of equal votes, the Chair shall be entitled to an additional casting vote.

The Committee has the power to:

1. provide coaching, training, medical treatment, social and other facilities
2. take out any insurance for club, employees, players, guests and third parties
3. raise funds by appeals, subscriptions, loans and charges
4. borrow money and give security for the same, and open bank accounts
5. make grants and loans and give guarantees and provide other benefits
6. set aside funds for special purposes or as reserves
7. invest funds in any lawful manner
8. employ and engage staff and others and provide services
9. co-operate with or affiliate firstly to any bodies regulating or organising the sport of cricket and secondly any club or body involved with cricket and thirdly with government and related agencies
10. do all other things reasonably necessary to advance the aims and objectives of the club.

NONE of the above powers may be used other than to advance the aims and objectives in a manner consistent with the Rules and the general law. Neither shall they be used if they conflict with the rules and/or aims and objectives of the Medbourne Sports Club

1. 5. General Meetings

The Annual General Meeting of the club shall normally be held within one month of the end of the playing season.  21 clear days notice of the Annual General Meeting shall be given to members by emailing a copy of the notice to every member and posting the notice on the club notice board.  Members must advise the Secretary in writing of any other business to be moved at the Annual General Meeting at least 14 days before a meeting.  The Secretary shall circulate or give notice of the agenda for the meeting to members not less than 7 days before the meeting.

The business of the Annual General Meeting shall be to:

1. Confirm the minutes of the previous Annual General Meeting and any General Meetings held since the last Annual General Meeting
2. Receive the audited accounts for the year from the Treasurer
3. Receive the annual report of the Committee from the Secretary
4. Elect an auditor
5. Elect the Officers of the Club
6. Review club subscription rates and agree them for the forthcoming year
7. Transact such other business received in writing by the Secretary from members 14 days prior to the meeting and included on the agenda.

Nominations of candidates for election of Offices shall be made in writing to the Secretary at least 14 days in advance of the Annual General Meeting date.  Nominations can only be made by Full Members and must be seconded by another Full Member.

Special General Meetings may be convened by the Secretary or on receipt by the Secretary of a request in writing from not less than 6 Full Members of the club.  At least 21 days notice of the meeting shall be given.

At all General Meetings, the Chair will be taken by the Chair or, in their absence, by a deputy appointed by Full Members attending the meeting.  Decisions made at a General Meeting shall be by a simple majority vote from those Full Members attending the meeting.  In the event of equal votes, the Chair of the meeting shall be entitled to an additional casting vote.

A quorum for a General Meeting shall be 3 Full Members and any other categories of membership entitled to vote (as outlined by the membership section of this Constitution) and Officers of the Club including at least 2 from the Chair, Secretary and Treasurer or officer of the Junior Section.

Each Full Member of the Club shall be entitled to one vote at General Meetings.

5.  Membership

(a) Membership of the club shall be open to anyone interested in the sport of cricket on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs.  However, limitation of membership according to available facilities is allowable on a non discriminatory basis.

(b) The club will set subscriptions at the AGM and will keep them at levels that will not pose a significant obstacle to people participating.

(c) The management committee has a discretionary power to reduce subscriptions for young people, students or in areas of financial hardship. This can be actioned by any two committee members.

(d) Application for membership of the club shall be by completion of a membership application form and by payment of the relevant subscription/joining fees as determined by the Annual General Meeting of the club.

(e) No person shall be eligible to take part in the business of the club or eligible for selection for any club team unless the appropriate subscription has been paid by the specified date or membership has been agreed by the Committee.

(f) The club Committee may refuse membership, or remove it, only for good cause such as conduct or character, whether on or off the field of play and is likely to bring the club or cricket into disrepute.  Appeal against refusal or removal may be made to the Committee who shall appoint an Appeals Committee to hear the appeal.

(g) All members will be subject to the regulations of the Constitution and by joining the club will be deemed to accept these regulations and any Codes of Conduct that the club has adopted.  The Constitution shall identify those members eligible to vote at any General Meetings.

6.  Classes of Membership

There shall be different classes of membership available. These are:

• Full Member
• Junior Member (Under 18 years of age at the beginning of the current year)
• Associate Member
• Family Member
• Honorary/ Life Member

A list of members in each category shall be maintained by an Officer of the club.

7.  Election of Officers

All Officers shall be elected at the Annual General Meeting of the club from, and by, the members of the club.

All Officers shall be elected for a period of one year, but shall be eligible for re-election to the same office or to another office the following year.

8.  Alterations to the Constitution

Any proposed alterations to the club Constitution may only be considered at an Annual or Special General Meeting, convened with the required written notice of the proposal.  Any alteration or amendment must be proposed by a Full Member of the club and seconded by another Full Member.  Such alterations shall be passed if supported by not less than two-thirds of those Full Voting Members present at the meeting, assuming that a quorum has been achieved.

10.  Finance

All club monies shall be banked in an account in the name of the club.

The Treasurer(s) shall be responsible for the finances of the club and for providing a report on the financial position as required by the Committee.

The Treasurer(s) shall ensure that the club maintains adequate and appropriate insurance to cover the activities of the club.

The financial year will end on 31 October each year

The Treasurer(s) will present an audited statement of annual accounts at the Annual General Meeting.

Any cheque drawn against club funds should hold the signatures of the Treasurer plus up to two Officers.

The junior section will manage its finances separately in accordance with the procedures set out is section above

11. Property and Funds

1. The property and funds of the club cannot be used for the direct or indirect private benefit of members other than as reasonably allowed by the Rules and all surplus income or profits shall be reinvested in the club.
2. The club may also in connection with the sports purposes of the club:
3. sell and supply food, drink and related sports clothing and equipment
4. employ members and remunerate them for providing goods and services, on fair terms set by the Committee without the person concerned being present
5. pay for reasonable hospitality for visiting teams and guests
6. indemnify the Committee and members acting properly in the course of the running of the club against any liability incurred in the proper running of the club (but only to the extent of its assets).

13.  Dissolution

1. If at any General Meeting, a resolution be passed calling for the dissolution of the club, the Secretary shall convene a Special General Meeting of the club to be held not less than one month thereafter to discuss and vote on the resolution.
2. If at that Special Meeting, the resolution is carried by at least three quarters of the Full Voting Membership present at the meeting, the Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the club and discharge all debts and liabilities of the club.
3. The Committee will then be responsible for the winding up of the club’s affairs.
4. After settling all liabilities of the club, the Committee shall dispose of the net assets remaining

14.  Declaration

The Medbourne Cricket Club hereby adopts and accepts this Constitution as a current operating guide regulating the actions of all members.

SIGNED (CLUB CHAIRMAN)                                     (CLUB SECRETARY)

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